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Development Services Manager

  • Full Time
  • Seattle

Website Epiphany School

Position Description:
Under general supervision, the Development Services Manager supports and works closely with the Director of Development to fulfill the goals of the school’s stewardship and fundraising efforts. The Development Services Manager is responsible for supporting the day‐to‐day functions of the Development office, including database management (Blackbaud Raiser’s Edge), data collection and dissemination, constituent records, moves management, recording donor engagement, prospect research and management, gift processing, acknowledgement data, analysis of data, and report preparation. As a crucial member of the advancement team, the Development Services Manager will thoroughly understand the history and culture of philanthropy at Epiphany School as it relates to fundraising, admission, families, donors, and stewardship.

Essential Duties & Responsibilities:

  • Supervise all aspects of all monetary and in-kind gift processing:
    • Fund establishment
    • Acknowledgement data
    • Receipt and year-end tax receipt creation
    • Pledge reminder data
    • Solicitation forms
  • Reconcile gift information with the Business Office and balance on a monthly basis
  • Data support for all fundraising and engagement efforts, including campaigns and events
  • Prepare recurring and ad hoc statistical and analytical reports that may require manipulation and analysis of data and tracks metrics of department activity for Director of Development (includes reports for Board of Trustees meetings, Annual Impact Report, publications, regulatory bodies, auditors, and other interested parties)
  • Responsible for designing queries and provides data analysis with a strategic focus to inform department decisions
  • Tracking all details related to donor solicitation meetings, engagement, correspondence, pledges, payment schedules, and pledge proposals
  • Prepare and maintain all fundraising dashboards and trackers
  • Generate monthly and year-end reports on all gift activity for the current fiscal year with data that is useful and relevant
  • Produce all fundraising campaign progress reports as requested for Leadership, Development Committee, and Board of Trustees
  • Support the capital campaign committee with standard and customized pipeline reports and develop a campaign dashboard report
  • Responsible for prospect management, collaborating with front-line fundraisers to help the department meet ongoing goals or current campaign milestones
  • Overseeing prospect pipeline meetings; monitoring progress and trends related to campaign efforts
  • Create segmented mailing lists at the beginning of the fiscal year to be used throughout the year in mailings on all or part of segmented groups
  • Serve as project manager and produce dates for the philanthropy report, and any other development publications needing information
  • Maintain the integrity of the database, update data, collection and input of information
  • Maintain consistency between donor records and spring fundraiser database (Greater Giving), and paper files
  • Provide prospect research using DonorSearch or similar database, create donor profiles, and provide major gift support
  • Build reports that will increase fundraiser autonomy, analyze admission data, monitor industry trends, and periodically present it to the Advancement Leadership Team and Head of School
  • Participate in occasional meetings and events, which may occur in the evening, or on weekends
  • Complete CASE and other annual reports and school fundraising activities yearly
  • Create annual performance and stewardship reports for our endowment donors
  • Supports the Director of Development & Annual Giving and Alumni Manager in reporting and administrative work to produce and send annual fund appeal communications
  • Support the execution of annual and long‐range objectives for Epiphany School fundraising activities
  • Support with all development-related events with event preparation, registration, post-event follow-up, and stewardship as needed
  • Assist with all fundraising and donor related events by managing invitation lists and RSVPs
  • Produce content for the relevant sections of the school’s website, digital and print publications, and social media efforts
  • Perform other duties as assigned by the Director of Development

Typical Knowledge, Skills, and Abilities:

  • Bachelor’s degree in a relevant field and/or an equivalent combination of experience and education in a relevant field
  • At least three or more years’ experience in non‐profit or independent school advancement required
  • Two years minimum database experience required
  • Experience in fundraising, gift processing, and data extrapolation and analysis required
  • Strong database and spreadsheet skills required
  • Superior organizational and project management skills with a high degree of detail‐oriented accuracy
  • Excellent written and oral communication skills in the English language; fluency in additional languages a plus
  • Proven ability to maintain and secure highly confidential information
  • Strong database management skills, experience with donor database applications, and special event applications (i.e., Greater Giving)
  • Knowledge of Blackbaud Raiser’s Edge NXT strongly preferred
  • Fluency in MS Office Suite applications with specific proficiency in Excel
  • Self‐starter with track record of demonstrating initiative, flexibility, and sensitivity to others while working in a dynamic, fast‐paced environment
  • Demonstrated ability to coordinate and prioritize multiple tasks, and to manage details and deadlines
  • High energy – brings a sense of urgency to the organization
  • Values Epiphany School’s commitment to inclusiveness; demonstrates respect and commitment to diversity

Physical Requirements:

  • Position typically requires stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions
  • Lifting/Carrying: Ability to transport up to twenty (20) pounds.
  • Work is typically performed at school sites, including the office, classroom, playground, school grounds and general school environment
  • Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork
  • Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment and supplies. Ability to reach and handle items from high and low places on occasion
  • Approximately 80% of time is spent working at a desk. Balance of time (approximately 20%) is spent moving around work areas
  • Ability to work evenings and weekends during events
  • Ability to handle sensitive and confidential materials and matters with discretion

Compensation & Benefits:
The salary range for this role is between $85,000 and $95,000 based on years of experience, education, and internal equity.

Alongside salary, Epiphany School offers a comprehensive benefits package including:

  • Benefits stipend of ~$10,000 to put towards employee benefits including medical, dental, vision coverage, voluntary employee, spousal, and child life and critical illness insurance, accident insurance, voluntary short‐ term disability, and flexible health savings accounts
  • 100% employer‐paid monthly premiums for employee assistance program and long‐term disability coverage
  • 403(b) retirement plan with employer contribution of 7% if employee makes at least a 3% contribution and after 12 months of service (unless previous experience within an educational institution)
  • 12 paid holidays
  • 6 weeks (240 hours) paid vacation leave
  • 10 days (80 hours) paid sick leave
  • Paid supplemental family medical leave after 12 months of employment
  • Professional development budget

How to Apply:
Interested candidates should submit a resume and cover letter through our Employee Portal. The priority review deadline for applications will be May 10, 2024, but applications will be received until the position is filled.

Epiphany School promotes and cultivates a diverse community as essential to academic success, social and emotional growth, and the development of good character. Engaging diverse perspectives stretches the mind and requires critical thinking, intellectual courage, and creativity. It takes careful listening and thoughtful expression, and manifests itself in cultural competency. Thinking beyond oneself and seeing the world through the eyes of others is the foundation of fairness and empathy, and thus prepares our students to live respectfully and lead responsibly in our pluralistic democratic society.

Epiphany School is committed to the Americans with Disabilities Act and the principle of equal access and opportunity in education and employment and full participation for persons with disabilities in all of its programs and services.

Epiphany School is an equal opportunity employer and will not discriminate against any employee because of race, color, national origin, citizenship or immigration status, religion, gender identity, gender expression, sex, sexual orientation, marital status, political ideology, physical, mental, or sensory disability, military status, genetic information, age, or any other characteristic protected by federal, state, or local law.

Epiphany School complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@epiphanyschool.org.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Sates and to complete the required employment eligibility verification form upon hire. Final offer will be contingent on the successful completion of a background check.

To apply for this job please visit ats.rippling.com.