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Auxiliary and Summer Programs Manager

  • Full Time
  • Bellevue, WA
  • This position has been filled

Website Open Window School

For gifted kids who love to learn


Open Window School nurtures and inspires students of high intellectual potential.



Open Window School (K-8, coed, 358 student day school) is seeking highly qualified candidates for its Auxiliary and Summer Programs Manager position.


Open Window is dedicated to serving gifted students. With a strong commitment to social-emotional learning, these exceptional young people are nurtured and inspired in both their academic and personal growth. Parents/guardians and students alike are quick to point out the strength in the faculty and the close relationships Open Window teachers forge with their students. Open Window students have true enthusiasm for deep and accelerated learning, with an emphasis on project-based initiatives with real world application. Innovation and risk taking are encouraged within a supportive environment. Open Window School graduates are empathetic, academically well-prepared, innovative problem solvers, purposeful global citizens with a commitment to equity and inclusion. This is a place where it is cool to be smart and the expectation is that our students will graduate and make a difference in high school and beyond.


Located on a beautiful campus in Bellevue, Washington, 10 miles from the center of downtown Seattle, Open Window benefits from its unique location; it is surrounded by woods right in the middle of one of the fastest growing metro populations in the country. The school enjoys a robust and growing pipeline of students which will continue to drive demand for the type of rich educational experience guided by Open Window’s mission and values.


Position Overview

Open Window School seeks an experienced youth programming professional to join our growing Auxiliary Department as an Auxiliary and Summer Programs Manager (APM). The Auxiliary department oversees After Care, After School, Athletics, and Summer Programming along with managing the logistics of the school’s transportation program. This role’s primary responsibility will be to oversee our popular summer program serving upwards of 250 campers weekly. Providing daily on-site leadership while programs are in session, the APM will ensure all camp programs are safe and high-quality.


The APM will work with the Director of Auxiliary Programs to design, market, and run our 5-week summer program. The person filling this position will oversee the hiring, onboarding, and training of the Summer Leadership Team and all summer staff, design and develop the program, and work with families throughout the registration process.


In addition to overseeing the summer program, this position will collaborate with our Auxiliary Programs Manager on the After School and After Care program including overseeing non-school day care, supporting our athletics events, and seeking out additional new programming.


The APM will also serve as the point person for our transportation program. They will work with our transportation providers to establish bus routes, enroll families, and help ensure a successful transportation program.


This person must have self-confidence, integrity, and an entrepreneurial spirit that will facilitate partnerships with different departments in the school and the broader community.


The APM is a member of the Auxiliary team and reports to the Director of Auxiliary Programs.


Major Areas of Responsibility/Specific Duties:

Summer Program Leadership

  • Partner with the Director of Auxiliary Programs and Business Office to develop a summer budget.
  • In collaboration with the Director of Auxiliary Programs hire and supervise the summer leadership team.
  • Partner with the Business Office to recruit and onboard summer vendors, teachers, and staff.
  • Serve as the main point of contact for summer families.

Summer Program Development

  • Oversee program design and content development.
  • Review program curriculum from summer teachers.
  • Partner with the Communications Department to develop summer website, catalog, and marketing plan.
  • Partner with multiple departments to coordinate the use of school resources, classrooms, and campus spaces.
  • Design and run training sessions for summer vendors, teachers, and staff.

Summer Program Logistics

  • Coordinate the day-to-day running of the summer program.
  • Manage all aspects of registration.
  • Partner with the Director of Auxiliary Programs to order and maintain classroom supplies.
  • Contract with vendors for summer events.
  • Coordinate end of summer clean-up.

After School Responsibilities

  • Assist with After Care and Athletics as needed including but not limited to; running activities in After Care, helping host home athletic events, supervising study hall, etc.
  • Schedule staffing and develop programming for school events that require childcare.
  • Partner with the other members of the Auxiliary Department to identify opportunities for Auxiliary Programs’ growth.

Transportation Coordinator

  • Manage all aspects of registration.
  • Work with our transportation provider to establish bus routes and be their main point of contact: including defining routes, coordination with stop land owners to get permission, ridership tracking, and coordination with bus provider.
  • Main point of contact for families and drivers.
  • Coordinate the dismissal process for our afternoon bus routes.
  • As needed, support the lower school and middle school to schedule their field trip’s transportation needs.
  • Administer investigations and resolutions for routine and non-routine issues.

Other duties as needed and assigned.


Qualities & Qualifications:

  • Bachelor’s Degree and/or relevant experience.
  • Three or more years leading a Summer or After School program, or an equivalent combination of education and experience.
  • A lifelong learner who is eager to build upon their skillset and evolve to stay on top of the latest summer and youth development trends.
  • An Entrepreneurial mindset.
  • Excellent cultural competency, willing and able to excel to work with multiple groups of people from diverse backgrounds.
  • Maintain cordial, flexible, and professional relationships with colleagues and parents.
  • Excellent written and verbal skills demonstrated via phone, email, and in-person conversations.
  • Demonstrated attention to detail and strong organizational skills.
  • Ability to work independently, collegially, and collaboratively. Positive team member.
  • Demonstrate sensitivity and cultural competency in cross-cultural collaboration.
  • Demonstrate a warm, engaging demeanor towards families, colleagues, and public.
  • Strong computer skills and proficient user of Microsoft Office, as well as a willingness to learn new technology including our Camp Brain registration system as needed.
  • Supports our mission statement to nurture and inspire students of high intellectual potential.


Position Details:

Manager: Director of Auxiliary Programs

Compensation: $67,750 – $70,480 per year

Position Classification: Exempt, Full Time, 12 months

Hours: 10:00-6:00 during school year, 8:00-4:00 during non-school days, occasional evening or weekend work required. Summer hours will vary depending on program needs but will be between 7:30am – 6:00pm.


Benefits include:

  • Vacation leave, sick leave and paid holidays
  • Medical, Dental and Vision Insurance (paid 100% for employee only coverage)
  • Employer paid Health Reimbursement Account
  • Flexible Spending Accounts
  • 403(b) Retirement Account, Pre-tax & Roth Options (eligible for employer contribution and employer match after one year of service).
  • Life and AD&D Insurance
  • Long-Term Disability Insurance
  • Professional development and training opportunities

To Apply:

Please submit a cover letter describing your interest in and qualifications for this position, your resume, and answers to the Diversity Commitment Questions below on our Career Opportunities website. Applicants must submit an answer to both of the following Diversity Commitment Questions:


  • How would you define diversity?
  • Describe how you have demonstrated a commitment to diversity, equity, and inclusion in your current or prior job. If necessary, candidates can draw upon their experience in community organizations if professional experience is limited.

Please be prepared to provide 3-5 professional references and one personal reference if requested. If you are unable to apply online, you are welcome to fax your resume, cover letter, and answers to the Diversity Commitment Questions to 425-644-6320.


Open Window School does not discriminate on the basis of race, gender, color, religion, creed, disability, sexual orientation, gender identity and expression, national or ethnic origin, or other status legally protected by local, state, or federal law.