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Admissions Event and Volunteer Assistant

  • Part Time
  • Seattle

Website The Bush School

The Bush School is dedicated to valuing different perspectives and backgrounds, inspiring curiosity, motivating employees to take risks, and encouraging compassion and kindness. Our employees enjoy an environment that inspires creativity while being part of a collaborative community.

Admissions Event and Volunteer Assistant (Seattle, WA)

Part-Time (20-30 hours per week)

Academic Year Position (10-month schedule: start date of August 15, 2024)

* This position is eligible for health benefits (details during hiring process).

* This position requires applicants to be, at the time of application, legally authorized to

work in the United States. The Bush School does not offer visa sponsorship for this position and will not consider applicants who require visa sponsorship.

The Bush School, a K-12 progressive, independent school located in Seattle, WA, is in search of an individual to join our Admissions team as an Admissions Event and Volunteer Assistant. We are seeking a candidate who is able to support the school’s mission of diversity and inclusion and who has a background that demonstrates an understanding and appreciation of intercultural fluency. We are building a team in which diversity of experiences, backgrounds, and talents are valued in order to work with a diverse community of students, faculty, staff and families. We encourage those of diverse backgrounds to apply.

This is an Academic Year, hourly/non-exempt position that is scheduled to work 20 – 30 hours per week during the school’s academic year calendar, which excludes school-observed holidays and most school-observed breaks, as this position is scheduled to work during mid-winter break in February.  This position reports to the Associate Director of Admissions and Financial Aid. The school’s Associate Director of Admissions and Financial Aid supervises and sets priorities, timelines and project deadlines for the Admissions Event and Volunteer Assistant.  While experience is important, the ideal candidate will possess a growth mindset, customer service orientation, attention to detail, and strong communication and interpersonal skills. The ideal candidate will thrive in a flexible, yet demanding work environment and believe wholeheartedly in the mission and values of The Bush School.

The Bush School’s K-12 admissions calendar includes divisional open house events, school fairs, student visits, campus tours, general recruiting events, student assessments, admissions committee meetings, decision week events, and new family welcome events, as well as off-season events. This position provides support for these events along with a robust admissions team. The weekly schedule for the Admissions Event and Volunteer Assistant will vary depending on the time and day of the week of various events.

While other duties may be assigned, a qualified candidate will be able to execute on the key responsibilities and tasks listed below:

  • Be a positive and contributing member of a dynamic, customer-service oriented Admissions Team
  • Support a robust K-12 admissions program
  • Coordinate general event management for all K-12 admissions events and off-season all-school events
  • Coordinate all volunteers for admissions and off-season all-school events
  • Plan for engaging in-person and virtual events
  • Be responsible for pre-event logistics, volunteer coordination, as well as day of event set-up, registration, general support, and take down.

Experience and Professional Competencies:

  • Bachelor’s degree required.
  • Previous experience in event and/or volunteer coordination is preferred, but not required.
  • Strong work ethic, organized, punctual, and attention to detail; Ability to multitask and manage deadlines.
  • Experience working with databases; Knowledge of databases (Blackbaud), application platforms (Ravenna, School and Student Services), and email communication platforms (MailChimp, Microsoft Outlook) a plus.
  • Fluency in Google Drive and Microsoft Office (Word, Excel, PowerPoint).
  • Spanish fluency in speaking, reading, and writing a plus.
  • Willingness to assume additional responsibilities as required.

Successful Candidates will:

  • Maintain a strong work ethic and attention to detail, with high standards of professionalism, organization, punctuality, confidentiality
  • Demonstrate resourcefulness and sound judgment in decision-making
  • Possess excellent written and verbal communication skills
  • Be highly proficient with Google Drive and Microsoft Office (Word, Excel, PowerPoint)
  • Maintain a willingness to assume additional responsibilities, as required
  • Be willing to work some weekends and evenings

Additional Requirements:

  • Have a current Adult and Children CPR, First Aid and AED Certification (or receive one soon after hire date).
  • Meet the school’s standards when completing two separate background screenings.

The Bush School’s Office of Admissions and Financial Aid Mission:

Through the recruitment, selection, enrollment, and retention of students, The Bush School Office of Admissions and Financial Aid plays a critical role in the schools’ vitality and educational culture. We believe in merging the power of relationship building and storytelling with the clarity and purpose of data driven enrollment management systems to achieve our goals. We know that when we build an enrollment management program that reflects the core values of the school, we enroll great students.

Compensation/Benefit Information for this position:

  • Compensation Range (Hourly Rate of Pay): $28.00 – 29.12/hour
  • The school offers a generous and comprehensive benefits package to benefits-eligible employees, which includes:
    • Employer-paid medical insurance for eligible employees (includes an employee paid buy-up plan option)
    • Employer-paid dental and vision insurance for eligible employees
    • Health Savings Account with employer contribution for eligible employees
    • Medical, dental and vision insurance for dependents of eligible employees (employee paid)
    • Flexible Spending Accounts (medical and dependent care) available to eligible employees (employee paid)
    • Employer-paid Short-Term and Long-Term Disability Insurance for eligible employees
    • Employer-paid Life Insurance for eligible employees
    • Optional Voluntary Life Insurance available to eligible employees (employee paid)
    • Optional Voluntary Accident Insurance available to eligible employees (employee paid)
    • Optional Voluntary Critical Illness Insurance available to eligible employees (employee paid)
    • Retirement Plan available to eligible employees – the Retirement Plan includes generous employer contributions that align with specific years of service
    • Employee Assistance Program for eligible employees and their dependents
    • School lunch discounts, with free employee lunch on Wednesdays
    • Free parking at Seattle, WA campus
    • Use of school fitness center
    • Paid Time Off (sick leave, vacation leave and personal days)
    • Professional Development opportunities


Applicants interested in applying for this opportunity should visit our website at and navigate to the employment section of the website (found under the “About Bush” tab) for additional information/instructions.

If you are interested in working at The Bush School, but this position does not fit your talents, please visit the employment section of our website noted above.

While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.

The Bush School is an Equal Opportunity Employer.

The Bush School does not discriminate in matters of employment, recruitment, admission or administration of any of its programs on the basis of race, color, creed, religion, sexual orientation, national or ethnic origin, disability, gender, or genetic information.  In addition, The Bush School does not discriminate in matters of employment based on the basis of age or marital status.


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