Accounting Assistant

Reports to:  Controller

FTE: .5 FTE, Year Round

 

University Prep (UPrep) is seeking a talented Accounting Assistant to work in our Business Office.  We are looking for someone who is detail oriented and can work effectively independently as well as part of a team.  We need someone who shares our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education.  If that sounds like you, we’d like to hear from you.

Who We Are:

UPrep is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. Diversity, equity, and inclusion are embodied in all facets of our school culture. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world.

Job Summary:

Under general supervision of the Controller and working directly with the AP/AR Manager and Payroll Manager/HR Specialist, the Accounting Assistant processes data into the accounts payable system while maintaining AP files, assists in maintaining the student billing system and assists in payroll & benefits processing.

Specific Responsibilities:

Accounts Payable

• Process AP checks and other documents
• Review and process monthly credit card statements
• Maintain annual vendor/check payment files
• Assist in maintaining Paymerang payment platform
• Reconcile and processes Petty Cash on a monthly basis or as needed

Accounts receivable

• Assist in maintaining the Veracross billing platform and upload transactions to MIP accounting software

Month-End

• Assist with monthly bank reconciliation
• Assist with generating monthly budget reports to budget managers

Payroll and Human Resources

• Collect faculty absence reports input exception hours into Paycom
• Send monthly reminders to faculty/staff for timecard recording/approving deadlines
• Assist in onboarding new employees, including Paycom training and support to faculty and staff
• Assist in executing employee contracts
• Assist with monthly HSA, FSA, 401k, deduction reports & performs General Ledger analysis as needed
• Assist with annual wellness fair, benefits open enrollment and other HR events
• Serve as a backup to the Payroll Manager/HR Specialist on payroll processing

General

• Provide excellent customer service and is flexible in dealing with others
• Maintain 100% confidentiality at all times
• Establish and cultivate community relations by maintaining open dialogue with all of the school’s constituencies
• Actively participate in the full life of the school
• Vigorously engage in their own professional development; is a life-long learner who enhances their skills, using state-of-the-art technologies to maintain high standards of performance to efficiently and effectively produce work products
• Is familiar with and complies with all policies and regulations as put forth in the school’s documents
• Since safety and security are everyone’s responsibility, take all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials and facilities
• Perform other duties as assigned

Required Education & Experience:

• Associates degree with Business/Accounting emphasis, or equivalent experience required
• Bachelor’s degree from an accredited four-year college or university a plus
•  3+ years’ experience in Accounting/Finance/Business Office preferred

Required Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills
• Strong attention to detail, problem-solving skills, and ability to be a team player
• Strong analytical skills, self-motivation, creativity and the ability to work with minimal supervision
• Ability to work and communicate well with all levels of faculty and staff, with students, and their parents
• Ability to maintain confidential information
• Flexibility, maturity, and a sense of humor
• Commitment to diversity, equity, and inclusivity
• Proficient at working in a Microsoft Windows environment, using Office, including Outlook; ability to master common automated systems for record keeping, and confidently learn new technology; Experience with school-focused technology (Veracross) is a plus
• Ability to talk on the phone
• Ability to sit and keyboard up to 8 hours per day

Compensation & Benefits:

Pay range $29 to $33 per hour depending on experience.

UPrep offers a comprehensive and generous benefits package intended to support and promote the health and well-being, work/life balance, and financial security of our faculty, staff, and their families. Benefits are listed on our careers page and include: Medical, Dental, and Vision Insurance, Employer-Seeded Health Savings Account or Health Reimbursement Account, Flexible Spending Accounts, Employer-Paid Long-Term Disability Insurance, Employee Assistance Program, Employer-Paid Life Insurance, Voluntary Life Insurance, 401(k) Retirement Savings Plan with employer contribution and match after one year of service, Paid Time Off, Paid Parental Leave after one year of service, and Professional Development opportunities.

Complete our online employment application and upload your résumé and a cover letter telling us why you are interested in and qualified for this position.

Position open until filled. No phone calls or drop-ins please.

University Prep does not discriminate on the basis of race, color, national or ethnic origin, religion, creed, age, gender, marital status, sexual orientation, gender identity, veteran’s status, disability, use of a trained service animal, or any other characteristic protected by federal, state, or local laws. This policy applies to admissions and administration of all its programs, as well as to all areas of employment.

www.universityprep.org